Job Description
Co-CEO of a global company is looking for a Personal Assistant. This is an exciting opportunity to become an integral part of a successful leader's life. In this role, you will partner with the Executive Assistant to seamlessly integrate personal and professional calendars, coordinate travel planning and logistics, and oversee home maintenance for multiple properties, including a Spain-based residence. You will also maintain organizational systems, oversee bill pay and vendor relationships, and serve as the primary liaison with household staff. Someone who is proactive, solutions-oriented, and demonstrates exceptional discretion when handling confidential information. Spanish language skills are a plus. This is a hybrid role 3-4 days/week based out of the company's HQ in Culver City and the Executive's residences in Venice and Malibu. 130-150K+ DOE + benefits, 401k, bonus eligible, and flexible PTO.
Responsibilities: - Manage the Co-CEO's personal calendar and coordinate with the Executive Assistant to ensure seamless integration with professional commitments. Maintain a master family calendar, integrating personal activities with professional obligations.
- Handle all personal communications, including calls, emails, and correspondence.
- Oversee financial administration, including bill payments, subscription management, and household expense organization.
- Plan and execute domestic and international travel arrangements for the Principal and family. Collaborate with travel agents and concierge services for vacation planning and coordination.
- Develop and maintain organizational systems, including packing lists, household inventory tracking, and travel logistics.
- Manage documentation renewals (passports, driver's licenses) for family members.
- Schedule car maintenance and service.
- Research and evaluate local and international service providers, including healthcare professionals, tutoring services, restaurants, and activities.
- Organize and coordinate social engagements and family events.
- Provide office support coverage, including meal coordination during Executive Assistant absences.
- Serve as primary liaison with household staff, including chef and housekeeper.
- Manage relationships with external vendors and contractors across multiple properties. Oversee comprehensive home maintenance operations, including remote management of international residences in Spain.
- Maintain full access to personal and professional calendars, email systems, and contact databases.
- Handle sensitive personal information with absolute discretion, including medical records, financial documents, and travel documentation.
- Manage secure protocols for login credentials, passwords, and account access for principal and immediate family members.
- Exercise appropriate access to residential properties and vehicles as required for role execution
Qualifications: - Established experience as a Personal Assistant, ideally with a long-term mindset and a commitment to relationship-building.
- Ability to thrive in high-demand environments with strong organizational skills and exceptional attention to detail.
- Professional communication style paired with the speed and flexibility of a startup mentality.
- Proven ability to implement systems, manage projects, and coordinate with vendors and household service providers.
- Intuitive, proactive, and solutions-oriented with a high level of emotional intelligence and discretion.
- Comfortable using organizational tools such as Google Sheets and task tracking systems to manage logistics and communication.
- Calm and steady under pressure, able to adapt quickly to shifting priorities and fast-paced demands.
- Bonus: Spanish language skills is a plus, though not required.
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles. Bloom Talent
Job Tags
For contractors, Work at office, Local area, Immediate start, Remote work, Flexible hours, Shift work, 3 days per week,