Property Administrator Job at J. Kent Staffing, Denver, CO

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  • J. Kent Staffing
  • Denver, CO

Job Description

Pay : $28.84 - $31.25/hour + an excellent benefits package including unlimited PTO, 9 paid holidays, summer Friday’s, 401k with a match, medical, dental, vision insurance, paid parking in downtown Denver, and more!

Overview : Our client, a commercial real estate and management company, is seeking a full-time Property Administrator for a high-rise commercial office building in downtown Denver. This position supports the Property Management team and is responsible for day-to-day office operations, basic accounting, and tenant relations. This is a fully in-office position.

Duties :

  • Welcome guests to the management office, providing courteous and efficient assistance
  • Answer and route incoming calls with professionalism and accuracy
  • Review, code, and process invoices through Nexus and PredictAP, ensuring timely payments and proper budget allocation
  • Monitor and correct tenant work orders to ensure accurate billing
  • Prepare and distribute miscellaneous charge statements and follow up on outstanding rent payments
  • Track Certificates of Insurance (COIs) for tenants and vendors using MyCOI or similar systems, ensuring compliance and resolving any discrepancies
  • Manage scheduling for the loading dock and freight elevator, and maintain the operations calendar
  • Organize and maintain digital and physical filing systems, including leases, contracts, construction documents, COIs, and tenant contact records
  • Respond promptly to tenant service requests and coordinate appropriate team follow-ups
  • Generate and update the Aging/Rent Tracker for Property Manager (PM) and General Manager (GM)
  • Distribute monthly rent statements and supporting documentation to tenants
  • Support tenant fire warden training, including preparation of training materials and ordering necessary supplies
  • Maintain and update the electronic lobby directory and coordinate proofing and approval of tenant signage
  • Assist in drafting and preparing service contracts
  • Report and document incidents that may result in damage to property or equipment
  • Coordinate routine maintenance and manage vendor relationships and service contracts
  • Handle all incoming and outgoing office mail and packages
  • Monitor inventory and order office supplies and arrange for repairs to office equipment as needed
  • Provide administrative support to the Property Manager, General Manager, and Chief Engineer as required

Qualifications :

  • High School Diploma required; bachelor’s degree is strong preferred
  • 2+ years’ experience supporting a commercial or residential property management team is highly desired
  • Experience in Microsoft Office Suite, reception, work orders, certificates of insurance, tenant interactions, construction management, and AP/AR
  • Resourceful at identifying and working around obstacles and finding solutions
  • Demonstrated commitment to customer service
  • Excellent time management and organizational skills with a proven ability to meet deadlines

Job Tags

Holiday work, Full time, Summer work,

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